MaraMail – Automatically Process Email Attachments for Law Firms

MaraMail: The New Email Automation for Your Law Firm

You know the tedious problem: clients send you emails with numerous attachments – iPhone photos, scanned documents, Word files. Before you can transfer these to your legal software, you have to open, convert, and optimize each attachment individually. This costs valuable time.

MaraDocs is the answer to this problem.

With MaraDocs, attachments are converted into PDFs optimized for further processing in your law firm.

MaraMail now fully automates this process.

From now on, every MaraDocs user receives a personal email address at @maramail.io. Simply forward emails to this address – and receive the processed attachments automatically as optimized PDFs back in your inbox.

Why MaraMail? Save Time on Client Emails

In daily law firm work, legal assistants often spend a lot of time manually preparing client documents:

• HEIC images from iPhones need to be converted to PDF
• Large scan files need to be compressed
• Various image formats need to be standardized
• Multiple attachments need to be merged into one file

These routine tasks cost valuable minutes every day – time that's missing for actual legal work.

MaraMail fully automates these steps. You forward the email and receive the finished, optimized PDFs back within seconds. No manual effort, no additional software, no waiting time.

How MaraMail Works – Step by Step

1. Create a MaraDocs Account or Sign In

If you don't have a MaraDocs account yet, you can register for free at app.maradocs.io. The trial period is non-binding and you can try out all features.

2. Activate MaraMail

Navigate to the MaraMail Settings in your MaraDocs account at app.maradocs.io/maramail/. There you'll find your personal email address in the format:

[your-name]@maramail.io

This address is unique to your account and can be used immediately.

3. Forward Email and Receive Results

Now forward any email with attachments to your personal @maramail.io address. MaraMail automatically processes all attachments and sends the results to the email address of your MaraDocs account.

What happens in the background:

1. MaraMail receives the forwarded email
2. All attachments are extracted and analyzed
3. Images are converted to high-quality PDFs
4. PDFs are compressed and optimized
5. Text recognition (OCR) is performed
6. The finished documents are sent back via email

4. Customize Settings to Your Needs

In the MaraMail settings, you can adjust the processing to your needs:

• Combine all attachments into one PDF – Ideal when you need all documents from an email in a single file
• Combine only image attachments – Practical when you want to merge photos but keep PDFs separate
• Render email text as PDF – The content of the email itself is also created as a PDF document
• Receive results via email – Enable or disable the email delivery of results

Important: Regardless of the email setting, a download page at maradocs.io is available for every result. This is accessible for seven days, so you can still access your processed documents later.

Pro Tip: Set Up Automatic Email Forwarding

For maximum time savings, you can set up an automatic forwarding rule in your email program. This way, emails with attachments are automatically forwarded to MaraMail – without you having to manually forward each email.

How to Set Up Automatic Forwarding

Note on Loop Prevention

Make sure that MaraMail results are not forwarded to MaraMail again. Although MaraMail has built-in loop detection that prevents duplicate processing, it makes sense to configure your forwarding rule accordingly:

• Exclude emails from @maramail.io from forwarding
• Or only forward emails from specific sender domains

Additional Benefits of MaraMail

Automatic PDF Compression

All processed PDFs are automatically compressed. This means:

• Large scan files become significantly smaller
• iPhone photos (HEIC) are efficiently saved as PDF
• Readability is fully preserved
• Ideal for email delivery and archiving in legal software

Virus Scan for All Attachments

Every attachment is automatically checked for malware. If a virus is detected, you receive an immediate warning via email. This protects your law firm's IT from potentially dangerous files before they enter your system.

GDPR-Compliant Processing

MaraMail processes all data on servers in Germany:

• Full GDPR compliance
• Fulfillment of attorney-client confidentiality obligations
• Encrypted data transmission
• Automatic deletion after processing
• DPA (Data Processing Agreement) available

Time Savings in Daily Law Firm Operations

MaraDocs already supports hundreds of law firms in digitizing and accelerating their document processes. With MaraMail, we're taking it one step further.

Before: Manual Processing

1. Open email
2. Save each attachment individually
3. Upload files to MaraDocs
4. Download results
5. Transfer to legal software

After: With MaraMail

1. Forward email
2. Transfer finished PDFs from inbox to legal software

The result: What used to take several minutes per email is now done in seconds – fully automated in the background.

Example Calculation

If you process 10 emails with attachments daily and save just 3 minutes per email, it adds up to:

• 30 minutes per day
• 2.5 hours per week
• 10 hours per month

Time that your team can use for more important tasks.

Frequently Asked Questions About MaraMail

What File Formats Are Supported?

MaraMail processes all common file formats:

• Images: HEIC, HEIF, JPG, JPEG, PNG, GIF, TIFF, BMP, WebP
• Documents: PDF, Word (DOC, DOCX), Excel, PowerPoint
• Email files: MSG, EML
• And many more

How Quickly Do I Receive the Results?

Processing usually takes only a few seconds. For very large attachments or many files, it can take up to a minute. The result email is automatically sent as soon as processing is complete.

Is MaraMail Included in My MaraDocs Subscription?

Yes, MaraMail is available to all MaraDocs users. Processing is billed as usual through your quota.

Can I Use MaraMail Without Email Return?

Yes, you can disable the email delivery of results in the settings. The results will then only be available through the download page.

Activate MaraMail Now

Start with MaraMail today and automate the processing of your client emails. Everything is set up in less than a minute:

1. Sign in to MaraDocs
2. Open MaraMail Settings
3. Activate your personal @maramail.io address
4. Forward your first email and enjoy the results 😄

If you have any questions, you can reach us at: info@maradocs.io

---

Customer Testimonials

---

Last updated: January 2026

---